Exhibitors, Advertisers, Sponsors

Registration for Advertisers is now Closed.

If you would like to be part of the exhibition hall or sponsorship, please contact Leslie Gates at lesliegatespaea@gmail.com to register. Specific information for Exhibitors, Sponsors, and Advertisers below.

Exhibitor Information

More than 300 art teachers, prospective teachers, college and university professors, and retirees from around the Commonwealth will attend our upcoming conference. The conference provides you with an opportunity to speak directly with one of your most important markets. Exhibit Coordinator Meg Barney, Ed.D. can be contacted via phone at 610-891-9071 or by email at Stephen.barney2@verizon.net with any questions. Payment deadline is September 15th at close of business day. Registrations that take place after September 1st will not be included in the program.

Set Up and Exhibition Space Hours

Exhibition dates are Friday, October 20th and Saturday, October 21st. Time to load in and exact times for exhibition are in the FAQ for Vendors document here: FAQs for vendors 2017.

Shipping Information

Due to the limited space the hotel has for storage, storage of exhibit materials is limited and shipments will not be received prior to October 18, 2017. Label all shipments as follows: Sheraton Station Square c/o Pennsylvania Art Education Association Oct 19-22 300 W. Station Square Dr. Pittsburgh, PA 15219

Exhibit Space Specifications and Pricing

Space Size Included Fixtures Additional tables $20 ea. Complimentary Lunches Additional lunches $10 ea. Morning Coffee Service Electricity
Single Booth $400 10x10’ (1) 6’ table, (1) chair 1 Included   $25 if requested  
Double Booth $675 10x20’ (2) 6’ tables, (2) chairs 2
Non-Profit Organizations $200 10x10’ (1) 6’ table, (1) chair 1

Exhibitor Cancellation Policy

Should you need to change your plans and are not able to exhibit after you’ve completed your registration, we offer a full and partial refund policy depending on the dates by which you inform us of your need to cancel. Exhibitor Last day for full refund is September 1, 2017. Exhibitor Last day for 50% refund is two weeks prior to the conference start date. No refund is given if a cancellation occurs less than two weeks prior to the conference. To cancel, please submit a refund request in writing to PAEA Treasurer Amy Anderson aandersonart@gmail.com and cc Leslie Gates, Conference Administrator lesliegatespaea@gmail.com and Melissa Gallagher, Conference Program Designer paeamembership@gmail.com.

Advertising Opportunities

Any individual or company can purchase advertising in the PAEA Conference Program or pay to have materials placed in conference bags provided to every attendee. The following options outline costs and specifications for various advertising options. Advertisement images must be at least 300 dpi, and in .jpg or .pdf format. Images are due to Melissa Gallagher by September 1st, 2017 at paeamembership@gmail.com.

Conference Program: Back Cover $500

Color, full page, vertical 8.5" x 11"

Conference Program: Inside Front Cover $500

Conference Program: Full Page $450

Color, Vertical 8.5" x 11"

Conference Program: Full Page $300

Black and White, Vertical 8.5" x 11"

Conference Program: Half-Page $150

Black and White, 4.5" x 7" horizontal only

Conference Program: Quarter Page $75

Black and White, 3.5" x 5" Vertical Only

Conference bag stuffing fee $125

Send 400 copies of the materials you would like us to stuff into conference bags received by every attendee by October 15th, 2017 to: Cynthia Blackwell, Room #140, Pittsburgh Gifted Center, 1400 Crucible Street, Pittsburgh, PA 15205

Sponsorship Opportunities

Our conference is a major source of professional learning and networking for art educators across Pennsylvania. We have benefitted greatly from the support of corporations, non-profits, and individuals who partner with us to keep our programming and opportunities available to our members. You can sponsor conference-related activities at various levels, outlined within the options below.

 Keynote Sponsor $750

  • Contributes funds towards keynote speakers' honoraria and travel costs. Sponsor identified at event and in the conference program

  • Contributes funds towards the drayage in the exhibit hall. Sponsor identified by signage in the exhibit hall and in the conference program

Hospitality Sponsor $500

  • Contributes funds towards space rental and various meals provided to attendees. Sponsor identified at related event and in the conference program

Student Sponsor $75.00

  • Contributes funds to sponsor a student during the conference. Sponsor identified in the conference program

  • Contributes funds towards general conference costs. Sponsor identified in the conference program


  1. Jess McCorkle

    To whom it may concern:

    I am writing because we would like to donate copies of SchoolArts to your upcoming state conference. Please let me know if you are interested. And if so, please let me know:

    – how many you need
    – where I can to send them
    – what date you would need them to arrive

    I’m happy to coordinate this for your conference this year.

    All best,

    Davis Publications
    SchoolArts magazine
    800.533.2847 x219

  2. lesliegates (Post author)

    Hi Jess,
    Please email me at Lesliegatespaea@gmail.com. Thanks!

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